EB-3 case management · for relocation agencies

Run every EB-3 case on one rail, contract to I-140.

EBeasy is the case management platform for agencies placing EB-3 candidates — the stages, the candidate updates, the forms, the invoices. One record per case, and nothing waiting in someone's inbox to be remembered.

  • Every case in one stage, never in two places.
  • Candidates updated monthly, without you writing it.
  • Payments and paperwork gate the stages that matter.
  • Agency, law firm, employer and candidate in one file.
Book a walkthrough See what it handles

Built by an agency that runs EB-3 cases every day.

CASE C-2000
Step 4 of 7
1Contract
21st payment
3Intake
4Labor cert
5Approval
62nd payment
7I-140
Labor certification in progress 8 days in this stage
Sent automatically
Monthly case update To every active candidate, on the 1st
Collected on this case
$7,500.00
First payment cleared — stage 2 unlocked automatically
7
stages from contract signing to I-140 — or your own, if you run it differently
1st
of the month, every active candidate gets a progress email you didn't write
2
payment gates a case can't move past until the invoice is actually paid
4
parties in one file — your agency, the law firm, the employer, the candidate

01 The problem

EB-3 cases don't fail loudly. They just go quiet.

A case runs a year or more across four parties. The work isn't the hard part — knowing where forty cases stand, on any given Tuesday, is.

The status lives in someone's head

Which cases are waiting on an intake form? Which have a certification filed but not approved? The spreadsheet was accurate three weeks ago.

Candidates go months without an update

So they email. Then they email again. Then they call the employer. Every "any news?" is time your team spends not moving the case forward.

Money and paperwork drift apart

Second payment invoiced but never collected. A required employer test never scheduled. Nothing blocks the case until it's already late.

02 What EBeasy does

One place for the cases, the people and the money.

Pipeline

See every case, and what it's waiting on.

Each candidate sits in exactly one stage. Drag a card to move the case forward. Filter by employer, agency or law firm when someone asks you for a status — and answer in seconds, not after an afternoon of digging.

  • Seven stages out of the box, or build your own
  • Filters for balance due, missing intake, never invited
  • Time-in-stage on the card, so stuck cases show themselves
Pipeline12 active cases
Candidate AC-2000 · 8 days in stageLabor cert
Candidate BC-2001 · 21 days in stageBalance due
Candidate CC-2002 · 3 days in stageIntake form

Communication

Candidates get told, without you writing it.

Every active candidate gets a monthly progress email — which stage their case is at, which step of how many, what they still owe, and a link into their own portal. Stage changes send their own emails. You write the template once and edit it whenever you like.

  • Monthly sweep with a live preview before it goes
  • Per-stage emails and documents, set once per workflow
  • A candidate portal they can log into any time
1×a month, every candidate hears where their case stands — whether or not anyone remembered
Monthly updateQueued
EB-3 case update
Your case is at step 4 of 7

Your case is at labor certification in progress.

Outstanding balance: $1,500.00

Payments

The money moves the case, not the other way round.

Attach an invoice to a stage and the case can't pass it until the payment is in. Candidates pay from their own portal. You see collected, outstanding and balance due across the whole book — and which cases are sitting on unpaid work.

  • Invoice any stage, paid in the candidate portal
  • Collected vs. outstanding across every live case
  • Remittance split between agency and law firm
BillingThis case
First paymentInvoice · paid Aug 11
Second paymentInvoice · not issued yet$17,500.00
OutstandingAcross all live cases$1,500.00

Paperwork

Forms, documents and employer tests, filed against the case.

Intake forms, signed contracts, and whatever hiring test the employer requires — requested from the candidate at the stage that needs them, and stored on the case record instead of in a mailbox. Open any case and see exactly what was filed, signed or billed, and when.

  • Intake form with required fields, chased until complete
  • Employer-required tests built into the flow
  • A full case history, stage by stage, with dates
Case recordLive
Contract signedAug 11 · document on file
First paymentAug 11 · invoice paid
Intake formAug 17 · 12 fields completed
Labor certificationSince Aug 17 · case number pending

03 Who is in the file

Everyone on the case, with the access they should have.

Your agency

The whole book — every case, every stage, every balance. Set the workflow once and every case inherits it.

Law firms

Only the stages that are theirs, with the certification detail filed where the case can see it.

Employers

Locations, job types and openings in one record, with their required tests built into the flow.

Candidates

A portal with their own progress, their forms and their invoices. Far fewer emails to you.

Contact us

Tell us how your EB-3 process runs today.

We'll walk EBeasy through your own workflow — your stages, your fee schedule, your employers — and show you what it would take to move your live cases onto it.

  • We map your current stages onto EBeasy before you commit to anything.
  • Your live cases come across with their history intact.
  • Built and used by an agency running EB-3 cases day to day.

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